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Announcements for HR August 19, 2008 Over the weekend the BEACON support team moved a fix into the production system to correct the calculation of leave balance (leave offsetting) amounts. In order to resolve the issue for all employees, time evaluation was run retroactive to your agency's go-live and leave balances were re-calculated. The correct leave balances should now be available to employees via ESS. However, a small number of employees may now have a negative leave balance do to the employee taking leave, prior to the retroactive calculation, that they had not yet accrued. This scenario may have occurred because the system erroneously displayed that the leave was available at the time the employee took leave. The production support team is preparing instructions on how to fix this issue for your impacted employees. Please do not attempt to fix the negative balance until the instructions have been provided to you later this week. August 15, 2008 Legislative increases have been entered in BEACON retroactive to July 1. Your August pay should include the legislative increase for the months of July and August. Time Entry Reminder -Employees/ timekeepers make sure that you are entering time into ESS on a weekly basis. Supervisors/ Managers make sure you are approving time in MSS on a weekly basis. Leave balances on your pay statement will not necessarily be accurate and up to date. The off-setting function in BEACON does not appear to be working correctly. BEACON is aware of this issue and we will provide additional information as soon as this problem is corrected. We are now recommending that Exempt employees who are on a 9/80 workrule schedule be designated as positive time. Please let us know if you have this work schedule so we can change your designation in BEACON. August 13, 2008 Documentation on actions in BEACON. There is no change in what is required for documentation on actions than what was required in PMIS; however, the process has changed. Because of the workflow process, the documentation is required twice. What we have recommended is that you type the comments once and save them as a word document. Attach that word file to the workflow and then again when you actually process the action. This will help the other approvers in the workflow understand what is being done on the action. This new process should not add any extra work - except for the time attaching the documents. In today's meeting with Tracy, sample comments were provided for many different action types. Those will not be on the web, so please make copies of what was provided or call Marilyn Ragan for additional copies. August 7, 2008 BEACON team members have identified an error in the ZPAR006 Public Information report. We are working to fix the report, but in the meantime we ask that you refrain from running it until you hear back from us. Please share this information with the appropriate people within your agencies. Announcements Archive

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DHHS Division of Human Resources
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Raleigh, NC 27699-2001
Phone: 919.733.2940

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