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Monday, June 29, 2009: We've had several requests for the BI Reporting Workshop Powerpoint. This was delivered via WebEx in May. Monday, June 22, 2009: The Personnel Management Information System (PMIS) will be down for maintenance, and will be unavailable after 5:00 PM on Tuesday, June 23, 2009. It will be available again on Wednesday, June 24, 2009 at 5:30 AM. Please share this information with the PMIS users in your HR office. Friday, June 19, 2009: Beginning Monday, June 22, Business Intelligence reports will now have a Save As feature, which allows users, with the click of a button, to save personally formatted BI reports. Essentially how this works is a BI user will access an original report, reformat the report and save it under a new file name. From then on the user will be able to access the reformatted report anytime he or she likes. Click here for Save As instructions. Following are some recommendations to help keep reformatted BI reports better organized: * Always start the report name with letters, numbers or words that you can use to group similar reports together. For example if you need to run a particular report with different criteria you might start your file description with the report number: B0006_Promotions B0006_Separations * If it’s important for you to group your reports by the date criteria used to run them, then include the date towards the front of the report name so that it’s easier to identify them. For the best sorting behavior use year, month, day formatting in your date B0006_2009_05_29_Promotions B0006_2009_05_29_Separations B0006_2009_06_31_Promotions B0006_2009_06_31_Separations or 2009_05_29_B0006_Promotions 2009_05_29_B0006_Separations 2009_06_31_B0006_Promotions 2009_06_31_B0006_Separations * We recommend that you always include the report number in whatever name you specify, so that if you need assistance with it you can easily remember which standard report it was based on. Note: This feature has been enabled in the hopes that it will assist users in minimizing the number of navigation steps performed on a daily basis. Custom versions of the standard reports cannot be verified by the support team, and so it will be the users’ responsibility to ensure that the custom layouts provide the correct and desired results. Thursday, June 11, 2009: We have heard from several of you and some employees regarding recent Social Security Statements; on those statements, the income reported for 2008 is for the months of January, February and March only. We have received notification from BEACON that the Social Security Administration is still processing the file that was sent to them from BEACON resulting in statements that do not include the income that was paid through BEACON in 2008. SSA has accepted our file and processed it. SSA will not be reprinting the statements but employees can go to the SSA web site and request another statement. Even though the possibility of a Legislative Increase is unlikely, please refrain from entering any July actions as BEACON will still create a hard stop on or shortly after July 1st in order to capture year end (June 30th) data for financial reporting purposes. After the hard stop is created in early July, then you can begin processing your July actions; at that time, you will not be able to go back and process any actions with an effective date prior to July 1, 2009. Be sure to work ALL JUNE 2009 actions as quickly as possible. Remind your managers/supervisors how important it is that they make you aware as soon as possible of employee movement during June and July. For some reason, we are seeing examples of the IT0027 Cost Distribution not being created upon a Separation. People are skipping this infotype by hitting Next Record rather than Green Check and Saving it because they do not know what the Infotype does. See the job aid on this. This would be a problem because the creation of the infotype allows us to pay for any remaining monies owed to the employee from the appropriate account. If it is not delimited, then when an employee comes back to State Government, the old account is still active! The old Agency in effect is paying for the employee. The fix is now a behind the scenes delimiting of the infotype if a Reinstatement occurs. However it is not a retroactive fix. Check the Reinstatement Actions/ Return to State Government or Return to Supplemental Reasons in which the Action involves another DHHS Division/ Facility/ School or another State Agency. You will need to check the Cost Distribution and then determine if the Cost Distribution is still active (12/31/9999). Ex. Ima Noonerse separated from DOC and three months later, comes to your Hospital. Her Cost Distribution is still active with a 12/31/9999 date on it. This would need to be delimited. Now we also see the following scenario. The employee tells the old Agency “I’m leaving” and the old Agency separates the employee. In reality, the employee is taking on a new job with a new Agency and the Action should have been a Transfer. So the new Agency does a New Hire Action to bring the person on board. So if you have knowledge of an employee who was Separated from another Agency and you put them in as a New Hire following that Separation, there may be a problem. My recommendation is to run the BI006 Actions by Type Report for your Division/Facility/School. Populate Reinstatement Actions with Return to State Government/Return to Supplemental and New Hires up through 6/9/2008. To fix this. Go into PA30 Under the Payroll Tab, highlight Cost Distribution. Check to see if it is Active. If it is go back out to the Main Page. At the top of the toolbar, you will see the Delimit Icon (a bunch of boxes with a 7 in it.) Highlight Cost Distribution and click on the Delimit Icon. It will then take you to the actual record and you will see the current date. Change it to the date of the Reinstatement Action. BEACON will then automatically delimit it to one day before. Click on the Green Check. The Record will then populate. You will receive a yellow information message. Click the Green check or the Delimit icon again to clear the message. It will then take you back to the main page of PA30 and Cost Distribution. Click on the Overview to verify that the change was made. If you have identified someone and you are unsure how to proceed, please contact me and we walk through the completion of this process together. Announcements Archive

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Raleigh, NC 27699-2001
Phone: 919.733.2940

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