Announcements for HR
September 16, 2008:
- Nurse work schedule contract forms have been
loaded to the HR forms page. They are:
September 13, 2008
Retro time eval requests must be sent
to Tracy Martin, Central Office HR.
Requests for more than 6 employees for retro time
evaluation must be listed on a spreadsheet attachment
as follows:
Employee Name:
Employee Personnel Number:
Effective Date: (retro time eval back to what
date)
Reason: (position settings changes/ corrections)
Requests for more than 6 employees not listed
on a spreadsheet attachment will not be sent to
BEST for processing
but will be returned to the sender without action.
Thank you for your prompt attention to this request.
September 11, 2008
- HOLIDAYS
Right now, a Positive Time Entry
person gets 8 holiday hours in the Holiday Comp
bucket 30 days prior to the holiday, and they
can use it from then until 30 days after the
holiday. After that, the agency must manually
move the Holiday Comp hours that haven't been
used into their regular Comp bucket, or they
disappear.
Negative Time Entry person
is assumed to have taken the holiday, of course,
so only if they work on that holiday and record
those exception hours will anything different
be done in the system.
Best Shared Services (BSS) has received many
requests to have this Positive Time Entry process
automated, and it's one of the configuration
items the BSS Time Team is currently working
on as high priority. BSS understands that around
the November /December holiday time it will
be difficult for many of the HR offices to keep
up with the number of hours that can't be taken
and must be manually rolled into the normal
Comp bucket, so they are working to automate
it, but it's manual as of today.
- CREDITABLE STATE SERVICE CORRECTIONS
As noted previously, creditable state
service corrections (IT 552) are updated
in the system twice per month (around the middle
of the month and at the end of the month); it
has been brought to our attention that this might
not be occurring regularly. If you have created
552’s and the mid-month and end-of-month
update time has passed and the employee record
still hasn’t been updated, please call or
e-mail a ticket in to the BSS call center.
Only BEACON conversion errors on creditable state
service records must be sent through Tracy Martin
in the DHHS Central Office.
We are finding numerous actions that
do not have any notes/comments attached to them
(i.e., explaining the purpose of the action, justifying
the class/salary, indicating who approved the
action, etc.). The requirement for documentation
on actions has not changed; please include notes/comments
on the PCR’s and the actions. OSP is monitoring
our actions and are recording as errors when there
are no notes/comments attached.
Actions with June 30th or prior dates must be
processed by BSS, please initiate the PCR and
hold it; then, send the appropriate BSS form (completed
in full) to BSS for processing.
Actions moving an employee from the bi-weekly
to the monthly payroll (or vice versa) must be
processed by BSS, please send the appropriate
BSS form (completed in full) to BSS for processing.
All other actions should be completed internally
with the exception of your internal HR actions
which must be processed by DHHS Central HR.
Please be reminded that we are not to initiate
direct contact with any individual staff member
at BSS.
Extended duty (hours worked) is used
to off-set leave taken.
The long awaited meeting with the BEACON Time
Team has been scheduled for later this month;
hopefully, we will have some answers/information
after that.
STAY TUNED!
Thank you for all you are doing for DHHS employees!
September 3, 2008
- The BEACON team has made some minor
adjustments that we hope will make the
pay statements easier to understand
beginning with the August payroll. The adjustments
include:
1. Adding a total base pay summary line
2. Adding a total other pay summary line
The total base pay line, which should be very
close to the same figure from pay period to pay
period, is the sum of an employee's regular salary,
plus the pay an employee receives for any leave
he or she may have taken over any prior pay period.
Pay calculations for leave will not always match
up with the pay period an employee takes leave.
Variations could occur when an employee's time
is not approved prior to the payroll cutoff date
or because the employee takes leave following
a given month's payroll cutoff date. Note: If
there is a pay period when an employee does not
take any leave and a holiday does not occur, then
the employee's regular salary will exactly match
his or her total base pay. This is the fluctuation
that had caused confusion for some employees.
The total other pay line is the sum of any supplemental
pay (overtime, shift premium, etc) that an employee
is paid.
Note: Total other pay could
include monies from a previous pay period. This
arises when time is not entered and approved into
the system by the payroll cutoff date for a given
month or an employee works supplemental hours
in the days following a given month's payroll
cutoff date.
A pay statement job aid, which
provides more detailed information about these
adjustments, will be distributed in the coming
days.
September 2, 2008:
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and DHHS