LOGIN TO BEACON

Announcements for HR September 18, 2009: The second system-wide enhancement update is scheduled for Monday, September 21 and includes multiple system enhancements, fixes and new functionality. Along with some back-end technical changes, some of the release items that will have the biggest impact on system end users include: 1. During NC Flex open enrollment, if an employee requires evidence of insurability, a link will be available in ESS that will provide the employee with further instructions. 2. Creation of BI report B0155: Public Information – All Employees. Core users who can currently run the BI public information report for a single user will also be able to run the new report for an entire org unit. A BPP is available. 3. BI Report attributes will now be sorted in ascending order. 4. Managers will notice the MSS default screen will now begin with Approve Time Sheet Data, instead of the Universal Worklist screen. This change to reduce navigational steps was requested by the agencies to assist the majority of managers who simply use MSS to approve their employees’ time. An announcement went out to everyone with MSS access on Thursday, September 10th. The MSS web-based training courses are being updated to reflect this change and will be listed on the What’s New page as they are completed. A Job Aid is available. 5. Core users with HR Master Data Maintainer, HR Master Data Approver, or Display HR Director security roles will be able to run a new transaction ZEMP. This transaction will allow the user to view pertinent employee data on a single screen. The data elements will include sensitive and non-sensitive data. A Job Aid is available. 6. When searching for a personnel number by employee name, the system will return the middle name in the search list. BPPs and Job Aids are being updated to reflect this change and will be listed on the What’s New page as they are completed. 7. Agencies now have the option to comp or pay-out gap hours. Gap hours are defined as: · Hours worked between 160 and 171 for Law Enforcement Officers on 28-day overtime periods · Hours that result from pay-enhancing leave · Hours worked by part-time employees beyond their planned hours September 9, 2009: Administrative Memo on LOA Actions September 3, 2009: T-Grade Positions and Workflow When you see the error message, “No entry in table T710 for the key….” this normally means there is something wrong with how the info was entered on the proposed side with a T grade position. In the EE position field, you should enter the new position number and tab down to the basic pay section enter the pay scale type, tab to the pay scale area and enter info, tab to the pay scale group –enter info and tab to the level- enter info and then tab down to annual salaries and enter the info, then press enter. Important September Reminders: Social Security Numbers: DO NOT change social security numbers via PA 30 or PA 40. If you find an incorrect social security number, please open a ticket with BSS (cc to Natalie.Montague@osc.nc.gov and Tracy.Martin@dhhs.nc.gov) and include a copy of the social security card. Changing IT0008 (Basic Pay): Please be reminded, you should not make changes to IT0008 (Basic Pay), changes to employee salaries should be made by processing the appropriate PA action in workflow. Agency Specific Benefit Deductions: HR must contact DHHS Payroll when separating employees who have agency specific benefit deductions. DHHS Payroll is responsible for delimiting these deductions. Agency to Agency Transfers (example: From Dept. of Correction to DHHS): The receiving agency is responsible for processing the PA Transfer action, you must contact the releasing agency to make sure all time worked/leave taken has been entered and approved. Confirm that the releasing agency has not processed a separation action. Request employee leave balances from the releasing agency, confirm that any leave balances that are non-transferrable have been delimited by the releasing agency (i.e. comp time). If the employee is taking time off before reporting to the receiving agency, you must work with the releasing agency to determine the effective date of the transfer and which agency will assume responsibility for the time off. Reporting technical difficulty to BSS: When you open a ticket with BSS to report technical difficulty, please include a screen shot with the error message; this will help BSS know which direction to start looking for the problem. Closing BSS Tickets: If you have been assigned a ticket number by BSS and solve the problem before BSS resolves the ticket; please contact BSS back and reference the ticket number that has been assigned and let them know the issue has been resolved so they can close the ticket. September 1, 2009: We have developed a new Job Aid on running the PT_ERL00 Report. This will assist you in identifying those employees that may have errors in time entry that will cause time to stop processing. Also attached is a Job Aid on other types of reports that can assist you in identifying common issues in payroll, time entry, and ensuring that your actions in PA are correct. Personnel Subarea and Position (Personnel) Subarea. You can now do a comparison between the employee and the position Personnel Subareas in B0083 Position Eligibility Settings. The existing EE Personnel Subarea has been moved to Free Characteristics and the Position Personnel Subarea has been added to the opening layout of this report. In addition, Position Personnel Area has also been added to Free Characteristics. Use of the BEACON Minutes/Decimals conversion Job Aid. One of you brought a good point regarding the Job Aid increments in minutes and decimals not lining up. (Ex. look at the difference between 5 and 6 minutes in time.) This is true and you can see that the decimals are not contiguous but the minutes are. This is due to the need to round time. However, the challenge is that ultimately the decimals have to match the end result; i.e., if you want to take an hour (60 minutes) or 1.0 worth of time, total of the decimals will still need to equal 1.0. For those employees for whom you are finishing off their Flex Furlough Leave time (9710), make sure that their increments of time already taken and the remaining balance = 10. in decimals. Expired Probationary Appointments. B0095 Employee Group and Subgroup. Since there is currently no 115c designation in BEACON and employees who are in education are under the SPA FLSA status, the report example that I have sent out contains those employees when they are not actually expired. You can filter for those people yourself. After running the basic 0095 Report, add in Agency Hire Date, Original Hire Date, Job, Position, Employee, and Employee name. Go to the filter button at the far right. Go up to the top and click on Position or Job. Click on edit in the drop down instead of show all values. Click on only those positions or jobs you want to filter to view. Click OK. Transport error list. We still have some people on the Transport Error list that are long standing. I will be contacting those D/F/S’s specifically to set up times to brainstorm how to get them corrected. Announcements Archive

Home

DHHS Division of Human Resources
2001 Mail Service Center
Raleigh, NC 27699-2001
Phone: 919.733.2940

Dix Campus Map