Classification / Reallocation Activities

Establishing New Banded Class Positions or Reallocations to a Banded Class

1

Career Banding Position Description:
Word or PDF

Sample Position Description

DHHS Banded Class Competency Profiles
(Click on the Job Family link to access the profiles.)

• Review position description submitted by manager to verify that:
  • The correct role summary was pulled from the proposed Banded Class Competency Profile.
  • The manager has written the position description to support the appropriate competency levels (C, J, or A) as listed in the DHHS Banded Class Competency Profile.
• If a manager adds competencies that are not listed on the competency profile, discuss the situation with the manager.
  • If the additional competencies are justified, request approval from the Central HR Classification / Compensation Section at .
  • This may require approval for the addition of competencies to the DHHS Banded Class Competency Profile or in rare cases, the DHHS Competency Library.
  • If the job is a "mixed role" position that includes competencies from two different profiles, look at the percentage of work and other factors to recommend the appropriate overall banded class title.
• If the additional competencies are not justified, explain the reasons to the manager and advise the manager to make appropriate changes to the position description.
• Discuss the results of the review with the manager, provide consultation, and make modifications as necessary.
• Refer Hiring Managers to the online Vacancy Guide for general instructions on planning, recruiting, and advertising vacancies.

2

Career Banding Analyst Notes:

• Word or PDF
• Sample for Reallocated Position

Prepare Analyst Notes supporting Hiring Manager’s decision.

• Determine FLSA status.

3

Sample 118 for Reallocation

Prepare classification form to establish or reallocate position.

• enter FLSA indicator:
  • S if subject to overtime
  • E if exempt from overtime
• update supervisory or managerial indicator:
  • M for manager
  • S for supervisor
  • N for neither

Reallocating Current Banded Positions from a Banded Class to a Non-Banded Class

1

Non-banded Position Descriptions:

• (102R)
  Word or PDF
• OSSOG (OSS-93):
  PDF

• Review position description submitted by the Manager to verify that the primary purpose of the job matches the proposed classification.
• Determine the appropriate title and level.

2

Analyst Notes:

• Blank Form
• Blank OSSOG Form (PDF)

• Prepare Analyst Notes justifying the classification title and level proposed.
• Determine FLSA status.
• Based on delegation of authority, submit to Central HR Classification/Compensation.

3

If approved, prepare PD-118 form to change class title.

• Enter FLSA indicator:
  • S if subject to overtime
  • E if exempt from overtime
• Update supervisory or managerial indicator:
  • M for manager
  • S for supervisor
  • N for neither