TIP of the DAY

4/28/08

• To print any infotype, click the "Customize Local Layout" button at the end of the SAP toolbar. From the dropdown menu, select "Hard Copy". The page will print automatically on the printer to which your computer is mapped.

4/25/08

• Remember; don't start an action unless you can finish it. This is the principle stressed throughout training, and it still applies.

• If you're having trouble finding an employee, the problem may be that he/she is not linked to an organizational unit.

• Make sure that you are enrolling New Hires in the benefits programs. Do not skip this step. It is always a good idea to review the employee record after completing the New Hire action to make sure all necessary infotypes have been populated.

4/24/08

• A Quick Entry should not be used to enter someone in the system if the employee will be paid through Central Payroll. This transaction is only used for volunteers, board members, contractors (not personal service contracts), and committee members. In other words, Quick Entry is only used to track a person's location, position contact information, and hours worked.

4/23/08

• VSL- BEST Shared Services must handle cases of cross agency VSL donations. Donations within DHHS are keyed by the leave administrator.

  To complete this process, see the following job aids:

  • Voluntary Shared Leave Donor
  • Voluntary Shared Leave Recipient

• FMLA - Use transaction code PTFMLA to set up absences and track leave usage. You will use the LOA-FMLA action when placing employees on LWOP.

  To complete this process, see the FMLA job aid.

• Correcting Leave Balances - Before making the change to BEACON, make sure that all time has been keyed and updated in time evaluation. If time has not been keyed and updated, use the balance as of 3/31/08. If time has been keyed and updated, verify the balance, and then make the necessary changes.

4/21/08

• On some of the PA and OM infotypes, vital information is truncated, and there is, often, no way to "stretch" the viewing field. For example, on the Organizational Assignment infotype (0001), the job class may read "Healthcare Technician" but the I or II may not show. To see the complete field, either hover over the area with the cursor or click and drag in the field. This will bring the entire text forward.

4/18/08

• If you receive a request for public information on an employee, the SAP transaction code is ZPAR006.The screen contains data defined as public information, based on North Carolina Statute 126-23.

4/17/08

• Remember! When you are moving a person from one state agency or part of DHHS to another, this is a TRANSFER, NOT A SEPARATION. The only time you would request and carry out a separation action is if the person is leaving state service.

• In workflow, if you click on the "Workflow Item Complete" button, you are simply closing out workflow and removing this item from your workflow folder. It is a good practice to complete the PA or OM action first and then return to the workflow folder to mark that item completed.

4/15/08

• On the Personal Data Infotype (0002) the "start" date is the birth date. When you do a search by name, in PA20 for example, and there are multiple records with the same name, the results listing includes the "start" date, which enables you to choose the correct person.

• In trying to process an action from your workflow folder, if you're getting the message "PCR for this Action Not Found", check your dates.

  When you intiate workflow, you attach an effective date to your action request. Once it returns to your workflow folder and you start the action, you are asked for the effective date again. This must be the date you provided in your initial request. It is matched to the PCR. If you put a different effective date, the PCR will not be matched with anything and will give you the "Not Found" message.

4/14/08

• When doing the cross agency verification report, the user needs to enter the employee's last name in CAPS.

• If you hire someone in a position as a trainee, remember this person's time may change from positive to negative since he/she may be moving from subject to exempt when he/she becomes permanent. This also might mean a change of work schedule for the position.